AI receptionist ROI calculator: what missed calls cost you.
Enter how many calls you get, how many go to voicemail and what a new customer is worth. See the revenue you lose every month, what an AI receptionist recovers, and how many days it takes to pay for itself.
Every assumption, in plain sight.
Change the sliders and the result updates. These are the rules behind it.
Missed calls
Calls per week multiplied by 4.33 weeks and your missed share. In the clinics, firms and trades we work with, 20 to 40 percent of calls go unanswered during busy hours, lunch, evenings and weekends.
Callers who never call back
We assume 75 percent of missed new callers go to the next business on Google instead of leaving a voicemail. That share is often higher for emergencies and after hours.
Revenue lost right now
Missed new callers who do not call back, multiplied by your close rate and the value of a new customer. It is the big red number.
What the AI recovers
An AI receptionist answers every call in two rings, 24 hours a day. We assume it books or qualifies 90 percent as well as your best staff member, so recovered revenue is 90 percent of the lost figure.
Staff time saved
Booking, rescheduling, directions, hours and pricing questions are about 60 percent of phone time. We value saved hours at the hourly cost you entered.
What it leaves out
Repeat purchases, referrals, reviews from happier callers and the cost of a burned out front desk. Those make the real return higher, not lower.
What answering the phone costs in Canada.
Monthly cost of each way to stop missing calls, before tax. Quantro row in green.
| Option | Monthly cost | Hours covered | Books appointments | Notes |
|---|---|---|---|---|
| Voicemail (do nothing) | C$0 | None | No | Most callers hang up and call a competitor. See the red number above. |
| Part time receptionist, 20 hours a week | C$2,100 to C$2,600 | 20 hours, weekdays | Yes | Wage plus payroll costs. Sick days, breaks and turnover not included. |
| Full time receptionist | C$4,000 to C$5,200 | 40 hours, weekdays | Yes | Still misses evenings, weekends and every call that arrives while they are on another line. |
| Answering service | C$150 to C$600 | 24/7 | Usually takes messages only | Billed per minute. Scripts, no access to your calendar, callbacks still on you. |
| Quantro AI receptionist | C$100 to C$500, plus C$999 setup | 24/7, unlimited simultaneous calls | Yes, into your calendar | Answers in your tone, books, texts confirmations, transfers urgent calls, logs everything to your CRM. Live in about 2 weeks. |
A receptionist that never puts anyone on hold.
Built on the same voice AI we use for clinics, law firms and trades across Canada.
Answers every call in two rings
Day, night, weekends and holidays, and it can handle ten calls at once during a storm, a promotion or a Monday morning rush.
Books straight into your calendar
Checks real availability in your booking system, confirms by text and sends reminders, so no shows drop too.
Qualifies and routes
Collects the details you need, screens out spam and sales calls, and transfers urgent or high value callers to a human instantly.
Speaks your language
English and French, with your clinic or firm vocabulary, your pricing and your policies, reviewed by you before launch.
Follows up by text
If a caller hangs up early or needs time, it sends a text with a booking link and keeps the lead warm.
Logs everything
Every call is transcribed, summarized and pushed to your CRM or inbox, with daily reports on what callers asked for.
AI receptionist questions we hear every week.
Straight answers in plain language.
How accurate is this AI receptionist ROI calculator?
It uses your own call volume, missed share, customer value and close rate, plus two assumptions we state openly: 75 percent of missed new callers do not call back and the AI books 90 percent as well as a person. Change any slider to match your business. The costs are Quantro's real 2026 prices: a one time C$999 setup and usage from C$100 a month.
How much does an AI receptionist cost in Canada?
With Quantro, setup is C$999 one time and usage starts at C$100 a month, with most small businesses paying C$149 to C$349 a month depending on call volume. Typical Canadian pricing from other providers is C$300 to C$1,500 a month plus setup. See our AI receptionist cost guide for the full breakdown.
How quickly does an AI receptionist pay for itself?
For most businesses in this calculator the setup cost is paid back in the first two to six weeks, because recovering even two or three missed new customers a month covers it. A dental clinic missing 20 new patient calls a month at C$350 each is losing about C$3,150, far more than the AI costs.
Will callers know they are talking to an AI?
Yes, and that is the right way to do it. The receptionist introduces itself as your clinic's or firm's AI assistant, sounds natural, and hands off to a person whenever the caller asks or the situation needs it. Callers care far more about being answered in two rings than about who answers.
Does it work with my booking system and phone number?
Yes. It connects to Jane, Cliniko, Clio, Calendly, Google Calendar, Housecall Pro, Jobber, ServiceTitan, GoHighLevel and most systems with an API. You keep your existing phone number and forward calls when you want the AI to answer: always, after hours, or only when nobody picks up.
What happens with emergencies and complex calls?
You decide the rules. The receptionist recognizes urgent situations such as dental pain, a flooding basement or a client in custody and transfers to the on call person or gives the emergency instructions you set. Complex matters are summarized and sent to a human within minutes.
Guides on AI receptionists for Canadian businesses.
Written by our team, updated for 2026.
Stop losing the calls you already paid to get.
A free 30 minute call. We listen to how your phones work today, then send a fixed quote and a demo number you can call. Setup C$999, usage from C$100 a month.